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Editorial Policies

Peer Review Process

All submissions are assessed by the editorial board. Submissions selected for review will be assigned anonymously to peer reviewers. JPGIM adopts a double blind review process. This usually involves review by two independent peer reviewers. Invited Articles are not sent for external peer review but are reviewed by the Editors. Authors may request exclusion of individuals as peer reviewers, but they should explain the reasons in their cover letter on submission.

Editorial Board Meetings are held once a month. All submitted papers and the reviewers’ reports are discussed. The final decision regarding a manuscript is made by the Editorial Board.

When a member of the journal’s editorial board submits an article to the JPGIM, the member shall refrain from contributing to the process of peer review, discussion and publication decision.

The average time from submission to first decision is eight weeks.

Confidentiality

Editors and reviewers will treat all submitted manuscripts in confidence.

Fees

The Journal of the Postgraduate Institute of Medicine does not charge any fees from authors at present.

Copyright

Authors of articles published in the Journal of the Post Graduate Institute of Medicine retain the copyright of their articles. They are free to reproduce and disseminate their work. The source (JPGIM) should be cited when articles published in the JPGIM are reproduced or stored in a repository.

Creative Commons Licence

Articles in the Journal of the Post Graduate Institute of Medicine are licensed under a Creative Commons Attribution-ShareAlike 4.0 International License (CC BY-SA 4.0).

Revenue sources

The journal website at Sri Lanka Journals Online is maintained by the National Science Foundation of Sri Lanka and supported by International Network for Availability of Scientific Publication INASP an international development charity. 

Advertising

The journal website does not carry any advertisements.

Direct marketing

The Journal of the Postgraduate Institute of Medicine (JPGIM) does not carry out any direct marketing activities, including solicitation of manuscripts.

Criteria for authorship

See JPGIM Authorship policy

Only persons who contributed to the intellectual content of the paper should be listed as authors. Authors should meet all of the following criteria, and be able to take public responsibility for the content of the paper.

  • Conceived and planned the work that led to the paper, or interpreted the evidence it presents, or both.
  • Wrote the paper or reviewed successive versions, and took part in revising them.
  • Approved the final version.
  • Each author should have contributed sufficiently to the work to take public responsibility for the content.

Collecting and assembling data reported in a paper and performing routine investigations are not, by themselves, criteria for authorship.

Conflicts of interests

The Journal of the Post Graduate Institute of Medicine requires that all authors declare any relevant financial and non-financial conflicts of interest and the journal publishes those that might influence a reader’s perception of the paper alongside the paper. The JPGIM requires that all funding sources of the research are declared and published and the role of the funding source in the conception, conduct, analysis and reporting of the research is stated and published.

Ethical Responsibilities

Authors should adhere to relevant national and international laws and best practice guidelines in conducting research. Medical research in humans should be conducted according to the Declaration of Helsinki. The Journal of the Post Graduate Institute of Medicine requires approval of all studies involving human participants, human material or human data by an Ethics Review Committee (ERC) (or Institutional Review Board (IRB).

If a study has been granted an exemption from requiring ethics approval, this should also be detailed in the manuscript (including the name of the ethics committee that granted the exemption).

In research involving human participants a statement regarding the consent procedure should be included in the manuscript.

Clinical trials

Clinical trials should be registered in clinical trials registry in Sri Lanka and the registration number should be quoted.

Case reports and small case series with images of humans, signed consent for publication by the patient is required.

Research involving animals

Experimental research on vertebrates or any regulated invertebrates must comply with institutional, national, or international guidelines, and where available should have been approved by an appropriate ethics committee. The Basel Declaration outlines fundamental principles to adhere to when conducting research in animals and the International Council for Laboratory Animal Science (ICLAS) has also published ethical guidelines.

A statement detailing compliance with relevant guidelines and ethics approval (including the name of the ethics committee and the reference number where appropriate) must be included in the manuscript. If a study has been granted an exemption from requiring ethics approval, this should also be detailed in the manuscript (including the name of the ethics committee that granted the exemption and the reasons for the exemption).

Research involving plants

Experimental research on plants (either cultivated or wild) including collection of plant material, must comply with institutional, national, or international guidelines. The manuscript should include a statement specifying the appropriate permissions and/or licenses.

Scientific misconduct

We follow the guidance produced by the Committee on Publication Ethics (COPE), the World Association of Medical Editors (WAME) and the International Committee of Medical Journal Editors (ICMJE) to deal with scientific misconduct at JPGIM on a case by case basis.

The following are some forms of scientific misconduct:

  • Falsification of data
  • Plagiarism
  • Improper authorship
  • Use of ideas of others without attribution
  • Failure to comply with legislative and regulatory requirements

Dealing with allegations of misconduct

We take seriously all possible misconduct. If an editor has concerns that a submitted article describes something that might be considered to constitute misconduct in research, publication or professional behavior, we may discuss the case in confidence with the Ethics Review Committee of the Postgraduate institute of Medicine. Readers that suspect misconduct in a published article are encouraged to report this to the JPGIM.

Retractions

Retractions are considered in cases of evidence of unreliable data or findings, plagiarism, duplicate publication, and unethical research.

Appeals and complaints

Authors have the right to appeal rejection of their manuscript. Appeals should be based on the scientific content of the manuscript and its suitability for publication rather than concerns about the process. Authors who wish to appeal against a rejection or make a complaint should write to the Editors giving reasons for the appeal. The Editorial Board’s decision regarding the appeal or complaint is final.

Section Policies

Editorial

  • Open Submissions
  • Indexed
  • Peer Reviewed

Original Articles

  • Open Submissions
  • Indexed
  • Peer Reviewed

Case Reports

  • Open Submissions
  • Indexed
  • Peer Reviewed

Invited Articles

  • Open Submissions
  • Indexed
  • Peer Reviewed

Evidence Update

  • Open Submissions
  • Indexed
  • Peer Reviewed

Brief Communications

  • Open Submissions
  • Indexed
  • Peer Reviewed

Reviews

  • Open Submissions
  • Indexed
  • Peer Reviewed

Continuous Medical Education

  • Open Submissions
  • Indexed
  • Peer Reviewed

Letters to the Editor

  • Open Submissions
  • Indexed
  • Peer Reviewed

Medical Education

  • Open Submissions
  • Indexed
  • Peer Reviewed

Abstracts

  • Open Submissions
  • Indexed
  • Peer Reviewed

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